The M. Stanley Ryan Unit of Parliamentarians will hold its March meeting on Wednesday, March 15, 2023 at 6:30.
We will continue sponsoring basic and advanced sessions.
Basic Education Session (Presented by: Peggy Thomas, Rhiannon Liker, RP & James Carney)
Since we were not able to complete the 3rd presentation from the February basic education session, we will begin with Slide #15, “How are Rules Enforced and How Are They Suspended” (Chapter 11). This will be followed with the review questions that were selected from the sample NAP Membership Examination Questions associated with the subject matter previously presented (Chapters 7-11). We will then begin discussing, “Looking Up the Rules: How to Use Robert’s Rules of Order Newly Revised”(Chapter 12) and then discuss “20 Frequently Asked Questions” (Chapter 13). Please have the following materials for this education session:
What’s needed for this session:
- You need to have purchased the RONR 12th edition to use when we discuss Chapter 12. (Please remember M. Stanley Ryan Unit has 10 copies available for purchase at a cost of $18.00 each. You can contact Sala Powell-Dabney to make arrangements to pick up your copy. All payments should be mailed to the treasurer: Aleatha Conway).
- Please have a notebook and pen to take a few notes.
- Please read chapters 11, 12, and 13 in RONRIB.
- Bring your RONRIB book (which is required for the basic education sessions).
“The function of education is to teach one to think intensively and to think critically. Intelligence plus character–that is the goal of true education.” – Martin Luther King
The Advance Education Session will cover Lesson 6b (Renewal of Motions, Meeting and Session, Consulting with Clients, and Terminology).The presenter for Lesson 6b will be our District Two Director and M. Stanley Ryan Unit Member, Dr. Cynthia Mayo, PRP.
▪ Please make every attempt to have read the sections provided under the Performance Expectations provided, on the following page, prior to attending this education session, to be more comfortable with the information that will be presented.
▪ Please have your RONR 12th edition book.
▪ A pen and note book to take notes.Please See the Following Performance Expectations for Lesson 6b (Renewal of Motions, Meeting and Session, Consulting with Clients, and Terminology).
Renewal of Motions
Performance Expectations
8.13 Know and explain the meaning of renewal of a motion, the basic principle governing renewal of motions, and the three specified instances in which it does not apply as described in RONR (12th ed.) 38:1–2.
Learning Objectives
Understand when a motion (Main, Subsidiary, Privileged, Incidental, Bring Back) may be allowed to come back to an assembly after having been disposed of without being adopted (ie. the meaning of “Renewal” of a motion).
Understand when such a motion may not be allowed to come back to an assembly after having been disposed of without being adopted.
Consulting with Clients and Answering Questions and Polling on Professional Responsibility
Performance Expectations
11.12 Understand and identify the advice about working with clients found on PPPP pp. 4; 11-17.
11.7 Know and identify, at least in paraphrased form, the 15 items in the Code of Professional Responsibility for Parliamentarians, violations of which are subject to discipline (2.1 through 4.7). The Code of Professional Responsibility (COPR).
Business Meeting Types: Meeting and Session
Performance Expectations
8.1 Understand and describe the difference between “meeting” and “session” as explained in RONR (12th ed.) 8:1, 8:2(1–2), 8:3–8:6, and 9:18.
8.2 Know and explain the difference between an adjournment and an adjournment sine die given in RONR (12th ed.) 8:2(5–6).
8.3 Understand and describe the significance of session as described in RONR (12th ed.) 8:11–15. 8.4 Understand the difference between regular and special meetings
8.5 Define the meaning and significance of quarterly time interval described in RONR (12th ed.) p. 9:7– 11, including 9:9n3.
8.6 Know and identify the rules governing what business can be transacted at regular versus special meetings given in RONR (12th ed.) 9:12, and 9:15–16.
8.8 Recognize the two distinct senses in which the term annual meeting is used and know the rule governing business required to be taken up at one as explained in RONR 9:20–23.
8.9 Know and define the meaning of executive session and the rules governing it as described in RONR (12th ed.) 9:24–27.
8.10 Apply the rules relating to electronic meetings as described in RONR (12th ed.) 9:30–36.
Learning Objectives
1. Be able to explain the differences between “meeting” and “session” and the significance of a “session.”
2. Be able to determine when to use adjourn and when to use adjourn sine die.
3. Be able to define, calculate, and understand the significance of a quarterly time interval.
4. Be able to explain what business can be transacted at a “regular” versus a “special” meeting.
5. Be able to explain the two distinct uses of the term “annual meeting” and rules governing business to be considered during an “annual meeting.”
6. Be able to explain an “executive session,” and the rules governing it. 7. Be able to explain and apply electronic meeting rules.
Parliamentary Terminology
Performance Expectations
11.15 Employ standard parliamentary terminology and parliamentary language when applying the material covered in all performance expectations for RPs under all other content areas.
Examples
1. “I motion that we have a party.”
“I move that we have a party.”
2. “We need a two thirds majority to pass this motion.”
“A two thirds vote is required to adopt this motion.”
3. “I think it is important that we don’t follow the rule that stops us from doing that.” “I move that we suspend the rules…”
4. “All in favor of the motion, say ‘aye’ and those who don’t like it, say ‘nay’.” “All in favor of the motion, say ‘aye.’ Those opposed, say ‘no’.”
5. “Since the main motion says we will buy both a new computer and a new printer, I call for a division of the assembly to vote on these two issues separately.”
“I move that we divide the question and consider the purchase of the computer and printer separately.”
6. Since there is not enough time to finish these important items on our agenda, I move that we have a special meeting tomorrow at 9:00 a.m. to finish them.”
“I move that when we adjourn, we adjourn to meet tomorrow at 9:00 a.m.”
7. The president of the Book Club writes the agenda for the regular weekly meeting of the group that includes all of the items of business that we cover each week. The Club uses RONR as their Parliamentary authority.
The Book Club uses the Standard Order of Business at its weekly meeting. The president should create a document that uses that order.
8. “A majority means 51% of the vote.”
“A majority is defined as more than half.”
9. “I move to Amend the motion from last month by adding…”
“I move to Amend Something Previously Adopted by …”
10. The chair has just ruled that Mae’s amendment to the main motion “to buy a set of the great books for the high school library” by adding “and sponsor a scholarship contest for juniors” is germane.
The chair should rule that this amendment is NOT germane since it is not about buying a set of great books. She should have told Mae that after the Main Motion is disposed of, she can make her amendment as a new Main Motion.
Best regards,
James Carney
1st Vice President/ Education Chair